Furniture/Artwork Requests

Artwork Requests

Oklahoma State University – Oklahoma City has established policy and procedures for purchasing artwork. The purpose of the policy is to provide each common area with consistency across campus. All artwork requests are routed through the Office of Budget and Finance to ensure the order is in accordance with the Oklahoma State University – Oklahoma City policy.

Artwork requests for common areas include locations such as lobbies, conference rooms and hallways.

Directors, Department Heads, Division Heads, Vice-Presidents or the President may submit artwork requests.

All artwork requests are processed by the following guidelines:

1. Submit requests by memo or email; include the number of item(s) needed and the area for which the artwork is desired.
    
2. Submit the request to the President for review.
    
3. Submit the request to the Office of Budget and Finance for processing.
   Based on the number of items requested the subsequent steps will be:
    
   1. Campus personnel will travel to vendor location for selection(s) OR
   2. Budget and Finance will request the vendor travel to the campus to review the area of interest and provide samples.

All artwork requests are subject to budget availability.

Furniture Requests

Oklahoma State University – Oklahoma City has established policy and procedures for ordering furniture. The purpose of the policy is to provide each office with consistency across campus. All furniture orders are routed through the Office of Budget and Finance to ensure the order is in accordance with the Oklahoma State University – Oklahoma City policy.

Furniture includes (but is not limited to):

• Desk
• Chairs
• Book Shelf
• File Cabinets
• Storage Cabinets
• Tables

The following guidelines are established to ensure efficiency in processing orders. All furniture requests are to follow the subsequent guidelines:

1. Furniture requests are to be submitted by memo, which includes the specific item(s) needed, account number effected, and area the furniture is desired for.
2. Present the memo to the appropriate Division Head/Director to establish if funding is available and for approval/signature.
3. Following the Division head/Director approval, present the request to the Appropriate Vice President for approval/signature.
4. Last, submit the approved order to Brenda Smith in the Office of Budget and Finance for final approval and ordering.

All furniture catalogs are in the Office of Budget and Finance for review. Any questions concerning artwork or furniture requests, please contact Brenda Smith at x632.