Oklahoma State University-Oklahoma City

Documentation

It is the responsibility of the student to provide appropriate documentation to the OSU-Oklahoma City Disability Services Office verifying the presence and functional impact of the student's disability. Unless other arrangements have been made with the OSU-Oklahoma City Disability Services Office, students must provide documentation of their disability before accommodations can be approved or implemented.

 

Guidelines for Documentation of a Disability: Best Practices

 

OSU-Oklahoma City is committed to providing reasonable accommodations for students with disabilities. All documentation submitted must be legible. All documentation is handled in accordance with the Family Educational Rights and Privacy Act (FERPA) and is on file only at the OSU-Oklahoma City Disability Services Office.

 

Please submit documentation to:

 

Emily Cheng
Disability Services Coordinator
Student Center, First Floor
OSU-Oklahoma City
900 N. Portland Ave.
Oklahoma City, OK 73107-6195
Voice: (405) 945-3385
Fax: (405) 945-9127
emily.cheng@osuokc.edu

The documentation provided should address the following:

 

1. Credentials of the evaluator(s)

 

Documentation must be provided by a licensed or otherwise properly credentialed professional who has undergone appropriate training, has relevant experience, and who has no personal relationship with the individual being evaluated. There should be a match between the credentials of the individual making the diagnosis and the condition being reported (e.g., an orthopedic disability might be documented by a physician, but not a licensed psychologist).

 

2. Diagnostic statement identifying the disability

 

Documentation must include a clear statement of the diagnosis of the disability, along with any diagnostic specifiers that address the type, severity, or duration of the condition as applicable.

 

3. Current functional limitations associated with the disability

 

Information on how the disabling condition(s) currently impacts the individual’s major life activities. Examples of major life activities are walking, hearing, seeing, concentration, mental status, ability to perform manual tasks, etc. A statement on the severity, frequency and pervasiveness of the condition(s) should be included in this description.

 

While relatively recent documentation is recommended in most cases, older documentation for chronic, non-progressive disabilities may be accepted. Disabilities with symptoms or features that tend to change over time may warrant more frequent updates in order to provide an ongoing and accurate picture of the individual’s limitations.

 

4. Expected progression or stability of the disability

 

Documentation should provide information on expected changes in the functional impact of the disability over time. Information on the cyclical or episodic nature of the disability and known or suspected environmental triggers to periods of exacerbation should be addressed if applicable. Information on interventions (including the individual’s own strategies) for exacerbations and recommended timelines for re-evaluation are helpful when documenting disabilities that may change over time.